Financial Basics

The Financial Basics Series is a 14-hour blended learning experience of training classes designed to provide a core curriculum of classes for university staff that handle some operational tasks related to university finances but who are not necessarily involved in more advanced financial responsibilities. The series is sponsored by the Florida State University Controller's Office and designed to: -Understand the accounting structure at Florida State University -Learn and apply policies and procedures in procurement, travel, accounts payable, and internal billing -Demonstrate an understanding of internal controls and why they are important -Demonstrate an understanding of the reporting tools available to financial staff Certificate Curriculum: 1. Introduction to University Accounting: for users who are new to the OMNI Financials system or university accounting. Participants will learn about OMNI Financials, how money flows through FSU, and discuss important accounting topics like ledgers and chart fields. 2. Intermediate University Accounting: for users who have completed Introduction to University Accounting (BTAC01) and are ready to learn more about general ledger account usage. A significant portion of the course is devoted to reporting tools available to financial staff, such as OBI (Business Intelligence) and PS Query in OMNI Financials. 3. Procurement Policies: the fundamentals of the procurement process at Florida State University and helps departmental personnel understand their role in that process through an interactive, scenario-based structure. It covers common pitfalls, threshold limits when competition is required, types of solicitations and provides a brief overview of the Purchasing Card (PCard). 4. Travel Expense & Concur: trains travel representatives, Travel Cardholders, and approvers in the fundamentals of travel & expenses and the travel card in Concur. Participants will understand travel & travel card policy and Concur concepts such as: creating, submitting & approving travel requests, processing expense reports for travel reimbursements and Travel Card purchases. 5. Understanding Internal Billing: targets users from buying departments that order goods from internal auxiliaries or users new to OMNI Financials. Participants will gain an understanding of internal billing processes from the perspective of the buying department. Topics covered include understanding how to create internal purchase orders and researching invoice and payment data via queries and reports. Primarily geared towards PO requestors, budget managers, and staff responsible for processing financial transactions. 6. Internal Controls and Fraud Awareness: understand the role of internal controls and their importance in the workplace. Learn key indicators to increase awareness and assist in the prevention and detection of fraud. 7. Introduction to Accounts Payable: covers the fundamentals of accounts payable and topics such as expenditure guidelines, unencumbered vs. encumbered payments, and Purchasing Card compliance. Participants must complete all required training classes and associated knowledge checks to receive certificate recognition. To learn more about the FSU Controller's Office and training resources, please visit https://controller.vpfa.fsu.edu.